Terms
Updated 10 September 2026
SeatRoster is a free, invitation-only service for organizations coordinating shared workplace seating. Downloading the app does not create an organization or grant membership. There is no public self-service organization registration, subscription or in-app purchase.
Organization responsibilities
Each participating organization appoints owners and administrators, supplies accurate member and policy information, and is responsible for explaining its seating rules to members. Administrators may act for a member, but SeatRoster applies the member’s ordinary eligibility and allocation rules.
Member responsibilities
Keep your account credentials private, use a current verified email, cancel seats you no longer need, and promptly reject a promoted seat when you cannot use it. Do not attempt to access another organization or bypass allocation rules.
Allocation
Seat allocation follows the organization’s configured capacity, priority, freeze, overlap, and weekly-cap rules. Before a priority freeze, a non-preferred booking may be provisional and can move to the waitlist. After the freeze, allocated seats are final for priority purposes. Operational corrections or organization membership changes may still require administrative cancellation.
Changes and availability
The service may change and does not include a service-level guarantee. Material booking changes follow your email and app notification preferences. Members should also use the in-app calendar as the current record.
Contact
Questions may be sent to support@seatroster.com.